Admin manager at Duob Recruitment in Lagos Island / Ikota, Lagos

Position Overview

We are looking for a highly structured and initiative-driven Admin manager (Female) to offer complete assist to our top management and oversee the routine managerial processes of our company. The preferred candidate will show competence, effectiveness, and the task juggling skill in a fast-paced environment.

Primary duties

• Regulatory framework & Standardized process Development: Produce, execute, and ensure adherence to managerial rules and standardized processes to improve process effectiveness and uniformity across the company.
• Workspace Management: Supervise daily workspace processes, which includes planning, assignment synchronization, and assist to top level management.
• Facilities & Procurement: Oversee workspace facilities, space organizing, servicing & maintenance, guard, and ensure adequate inventory of workspace inventory. Manage vendor connections and procurement initiatives.
• Information exchange & Correspondence: Prioritize and oversee all incoming communications (emails, calls, letters). Prepare, evaluate, and dispatch both within and outside the organization communications.
• Event & Commute Synchronization: Strategy and organize sessions, professional forums, and commute structured for senior leaders and employees.
• Financial plan Management: Formulate and oversee the managerial financial plan, track expenditures, and ensure cost-performance.
• Records Management: Preserve precise records, modify databases, and ensure the guard and secrecy of sensitive information.
• Project Assist: Organize special projects and events, track achievements and outputs, and guarantee promptness implementation.
• Team Synchronization: Assign managerial duty productively to assistants and preserve process effectiveness.
• Problem solving: Proactively recognize and settle managerial concerns and execute initiatives to enhance entire processes.

Credentials & Qualifications

• Bsc in Business Management, Management, or a relevant field.
• At least 4 years of expertise in a similar managerial assist position.
• Outstanding documented and spoken communication competencies.
• Robust corporate and time-leadership abilities.
• Competence in Ms office tools (Word, Excel, Outlook, PowerPoint).
• High level of discretion and secrecy.
• Capability to operate independently and jointly.
• Female applicants only (due to position qualifications and group arrangement).