Program Officer at the National AIDS, Sexually Transmitted Infections Control and Hepatitis Programme (NASCP) in Abuja (FCT)

Profile

The Program Officer will, with oversight from the PMU head, supervise the process of coordinating the GC7 grant, recognizing financing avenues from Worldwide Financial support, drafting grant proposals, coordinating grant financial plans, and make sure that the PMU team/NASCP adhere with the grant qualifications. The program officer will execute other managerial processes like conceptualizing a thorough yearly work and financial plan strategies based on authorized entire work strategy.

Duties

• Recognize other possibility financing avenues from Worldwide Financial support, that match with NASCP mandate
• Help in grant drafting proposals, which includes financial plans, visual stories, documentation, and other assisting documents in securing more grants from Worldwide Financial support
• Make sure that grant application and entry is done without delay while conforming to standard procedures and due dates
• Track the advancement of financing initiatives as specified in the grant, enforcing absolute adherence with the grant qualifications
• Offer frequent updates to the GF PMU team supervisor on concerns regarding the grant
• Arranges grant status reports and documentation as necessary
• Make sure that all the various unit of NASCP works together and comprehend the grant process and its execution.
• Carry out any other operation as allocated by the PMU head.
• In partnership with the Head of financial operations and Accounts establish and guarantee adherence to robust finance & administrative support standardized processes.
• Getting ready every month, and every quarter activity advancement and making sure the precision and on-time delivery of these documentation.
• Recognize and documentation/flag concerns requiring attention.
• Check in and verify that every materials necessary by the PMTCT team are requested and fulfilled on time.
• Ensures proper submitting of PMTCT documents (National and states)
• Helping with general managerial duty like coordinating plans, organizing assignments, and managing sessions
• Manage incoming and outgoing communications which includes emails, memos and letters
• Make commute structured, and organize itineraries
• Keep documentation, and arranging paperwork
• Manage any other duty as allocated.
• Actively track compliance to grant agreements, NASCP rules and standardized processes and applicable external statutory compliance standards.
• Assist the Finance team in project setup of financial responsibility documentation and make sure that they are sent to funders and other participants, timeously.
• Assist financial monitoring for management of grant capital
• Carry out standard procedure supervising; organize project setup of grant financial plans, financial plan amendments, financial plan adjustment forms, and associated documents; help in accounting for expenditures of grant capital; acquire from each grant point of contact every month/ every quarter documentation reflecting expenditures and repayment requests for the preceding period; ensure finalization and entry of necessary financial statements in accordance with grant/agreement standard procedures.
• In close partnership with project coordination teams, set up clear adherence and associated effectiveness indicators, tracking mechanisms, and quality benchmarks to guarantee that donor requirements are fulfilled or exceeded. Assist grant audit methods.
• Utilize audit outcomes to recognize and accurate challenges including accounting and status updates of grants. Formulate, modify, and execute rules and standardized processes concerning grant management and grant management.

Credentials & Competencies

• Interested applicants should have a Bsc
• A minimum of ten years’ post-graduation with evidence of a progressive grow in duty.
• Robust people skills and the capability to convey and work well with multifaceted people.
• Outstanding English skilled in writing.
• Proficient in computer programs, which includes Microsoft Word, Excel and PowerPoint and capability to operate Zoom, and data governance operational structures.
• Capability to deliver within strict timelines and to operate productively under pressure, which includes in a diverse workplace.
• Expertise in coordinating health projects which includes HIV/Helps
• Expertise in executing and coordinating Worldwide Financial support project or similar donor financed projects.
• Expertise in program organizing, design, client engagement, documentation drafting, M&E of the projects.
• Expertise in operating with various associates, operating with international and national professionals to execute project initiatives.
• Capable to operate independently and deliver on time.
• Outstanding verbal and professional writing.
• Competence in operating with ICT operational structures, MS Word, PowerPoint, and Excel
• Sound expertise in the Government of Nigeria systems and rules applicable to the management and monitoring of Worldwide Financial support programs.
• Operating expertise with the project participant institutions and agencies
• Demonstrable expertise coordinating a team with demonstrable executive guidance and inspirational abilities.
• Capability to productively organize a multi-participant project with proven result, demonstrated expertise in top a Worldwide Financial support project is a plus.
• Robust management, supervisory, and capacity-building competencies, which includes a minimum of 8 years’ expertise in coordinating teams of specialist employees.
• Robust documented and spoken communication verbal abilities, which includes specialist-level English linguistic ability, visual communication, and status updates competencies.
• Outstanding verbal and professional writing, efficient interpersonal and bargaining ability, proven through successful engagements with all levels of participant groups.
• Proven logical, documentation drafting, public speaking.
• Competence in operating with ICT operational structures, MS Word, PowerPoint, and Excel. R is a plus.
• Robust documented and spoken communication verbal abilities, which includes specialist-level English linguistic ability, visual communication, and status updates competencies.

Outputs:

• Getting ready and sending advancement documentation, financial statements and other recordkeeping that will be necessary by the Worldwide Financial support.
• Offer current information to NASCP on recent progress updates/practices regarding the grant
• Make sure that all initiatives being executed and financed by the grant, are carried out productively and in adherence with GF rules and rules.
• Highly structured managerial operational structures
• Generate prompt and precise documentation, memos and documents on PMTCT
• Efficient synchronization of sessions, schedules, taking of minutes
• Ensure client engagement actions are carried out.

Negotiating & Responsibility:

The officer will be responsible to the National Organizer.