Front office / Administrator Service officer at All Prime Technologies Limited in Abuja (FCT)

Job Description

We are seeking a initiative-driven, structured, and respectful Administrative assistant to assist the daily managerial and workspace management needs of our technology organisation in Abuja.
The position requires managing visitor reception, managing sessions, coordinating inventories, monitoring room maintenance services, tracking employees presence, and assisting workspace expenditures and procurement.
The administrative assistant is also anticipated to serve as the managerial backbone of the workspace, making sure an productive and specialist environment.

Track and preserve an current stock of all consumables and inventory which includes:
Workspace stationery (pens, notepads, envelopes)
Printer paper and toner
Tea, coffee, water, and disposable items (cups, spoons, etc.)
Kitchen inventory (cleaning materials, sugar, milk, etc.)
Cleaning and hygiene goods
Carry out on a weekly basis stock checks; organize stock usage documentation for evaluate and signature by the CEO.
Track replenishment needs and start restock requests with justification.
Preserve a small expense fund document for small workspace buys.
Organize on a weekly basis and every month cost summaries outlining all buys, usage, and vendor receipts to besigned by the CEO.
Ensure vendors send proper bills and receipts for accounting purposes.

Ensure the workspace is started each morning in partnership with the service lady.
Check and restock workspace kitchen and pantry each morning before work begins.
Ensure the gateman is informed on obligations when departing for the day.

Help in arranging small workspace events, team-building initiatives, or visitor sessions, pending authorization fromthe CEO.
Organize logistics for vendors, culinary service, and internal setup for events.
Schedule local transportation or accommodations for guests or employees, if requested.

Interested applicants should have a Bsc
4 - 8 years previous expertise in an managerial, secretarial, or workspace leadership position.
Outstanding verbal and professional writing competencies.
Understanding with basic expenditure tracking and stock admin systems (e.g., Excel, Google Sheets).
Robust corporate and time-leadership abilities.
Capability to protect privacy and show discretion in all duty.
Respectful and specialist demeanor when interacting with employees and guests.

Expertise in technology/new venture office culture is a plus.
Competence onsite software which includes Ms office tools (Word, Excel, Outlook).
Comprehension of basic accounting or financial recordkeeping procedures will be an added advantage.
Must be among the first to arrive and among the final to depart, making sure smooth routine scene changes.

Suitable applicants should send their Resume to: lewis.i@allprimetech.com using the Position name as the subject of the mail.