Financial assistant at Malaria Consortium in Kaduna

Goal

To offer strong, practical finance assist during the Mass Management of Azithromycin (AZM MDA) marketing in Kaduna State by making sure prompt recordkeeping and processing of payments connected with development, logistics, and service dispatch across the remaining 5 LGAs.

Structured approach

• The structured approach for this task includes offering targeted finance assist to the State Financial officer throughout the 2025 development and allocation marketing in Kaduna State.
• The state is subdivided into 21 LGAs.
• The Finance Assistants will assist payment and recordkeeping initiatives for the Stage II marketing covering 5 LGAs, while also making sure proper recordkeeping of the staff payment processed in 18 LGAs and vendors payment.
• Each aide will assist payments for an estimated 5,000–6,000 marketing staff in the 5 LGAs and over 30 vendors per cluster.
• Duties will comprise of recordkeeping evaluate, payment tracking, timetable project setup, and adherence supervising in partnership with the state financial officer.

Primary duties Routine Duty:

• Evaluate all financial record and ensure thoroughness of recordkeeping and necessary authorizations.
• Evaluate presence records using the authorized DB and organize precise payment plans for AZM Marketing staff, making sure that plans match both the presence sheets and the DB.
• Organize payment vouchers and ensure proper cost classification and coding.
• Accept payment guidance and attach to applicable documents for proper submitting.
• Work alongside the Financial officer to guarantee that payment vouchers (PVs) are elevated with all assisting documents and are properly filed.
• Advise the Financial officer on financial concerns and flag zones of issue, proposing possibility initiatives.
• Preserve an Excel transaction entry template to document all finished payments, and distribute with the Financial officer on a weekly basis for posting.
• Ensure protection of the company’s assets by thoroughly analyzing all payment requests, TAFs, and PRFs in adherence with the Malaria Consortium Documented guide, Rules, and Standardized processes.
• Check in on the inventory balance of financial forms (e.g., arch files, stamp, pins, clips,) and make prompt requisitions to prevent inventory-outs.
• Assist in-field logistics and allocation of development materials where necessary.
• Participate and take finance-associated notes during cascade development sessions.

On a weekly basis Duty:

• Check in with financial officer and dotted line supervisors for pending recordkeeping that would enable accomplishment of outputs.
• Organize and send payment plans for cascade development sessions and MDAs by LGA.
• Evaluate assisting documents before entry to the country workspace for archive.
• Preserve and modify trackers for paid vs pending requests by activity and LGA.
• Track and accept all bills from suppliers and vendors; process bill authorisation forms and process payments with suitable authorizations.
• Help with Was unsuccessful payment tracking and adjustments.
• Produce on a weekly basis overview documentation of all finance initiatives.

Processes and Other Duty:

• Archive, scan, and file all finance documents making sure adherence with the MC finance documented guide submitting guidelines.
• Preserve a tracker for all payment documents and ensure they are sent to or received from Abuja.
• Assist audits by making necessary documents accessible.
• Help in asset spot checks and physical confirmation exercises.

Outputs

• Finalize and verifiable payment plans for all cascade development sessions and MDA rounds.
• Scanned and filed recordkeeping for each payment batch.
• On a weekly basis activity tracker and finance assist status documentation.
• Every month overview documentation
• Concluding overview documentation at the end of the 8-week task.

Responsibility:

• Directly responsible to the State Financial officer – Jigawa State.
• Operationally answer to the Country Workspace Financial officer and State Programme Manager.
• Must protect privacy and follow MC's safeguarding and information security rules.

Assist and Assets:

• Advisor would be necessary to operate with their personal laptops
• A desk at the MC site workspace in Jigawa will be made accessible.
• Onboarding on SARMAAN finance resources and status updates design frameworks.
• Oversight and monitoring by the State Financial officer and appointed MC employees.

Anticipated Result

A smooth and prompt accounting records and payment process across all 27 LGAs. Reduced errors and upgraded turnaround time in processing participant and vendors’ payments, with an estimated payment finalization period of no later than 13 days after the summary of each activity. Strengthened adherence and transparency in MDA-associated financial financial record.

Type of staff necessary

• A graduate ideally with a Academic qualification in Finance, Accounting, Business Management or any Community-related Science course
• Computer literate ideally at mid-tier rank–use of Excel and Word
• Outstanding numeracy, documented and spoken communication competencies
• Exceptional attention to description and precision
• Capability to operate independently in an structured manner but within an combined team.

Note

• For this role, previous operating expertise with MC and in SMC are added advantages.
• Suitable applicants who are driven and ready to support towards the accomplishment of our targets should kindly fill the application form above
• Kindly note that candidates who do not follow this specification will be rejected.
• Only Select applicants will be reached.
• Kindly note that applications will be examined on a rolling basis, and as a result, the process may finalize before the promoted due date.
• Therefore, early applications are highly inspired.
• Malaria Consortium does not accept or request payment during hiring process.
• We also would not accept hardcopy CVs; all applications should be sent through the above link.