Office administrator at Jibs-Ray Nigeria Limited in Ikoyi, Lagos

Position Overview

Productive Management of Workspace associated matters with robust accounting ability in zones covering financial processes and solutions covering Cash-Flow management, Requisitions, Regulate of payments for solutions, Buy Orders for suppliers, Internal regulates for Account Outgoing and incoming payments, Recon of all Financial solutions (On a weekly basis and Every month) and all other finance associated matters

Managerial Duties:

• Prompt processing and payment of all workspace and apartments utility/domestic invoices (Dstv, Internet, phone invoices, Waste disposal, phcn, diesel, fuel etc), which includes subscriptions modify and computer upgrades.
• Preserve Business connections inside the Company and deliver promptly initiatives or escalating concerns recognized are managed and settled without delay where assist possesses been requested.
• Expertise in safety rules, adherence qualifications, and facility servicing & maintenance standardized processes.
• Take action promptly to facility-associated crises and concerns
• Manages fleet management
• Supervise building servicing & maintenance, which includes tools servicing, repairs, and entire facility management.
• Organize meeting within EBS, Securing needed stationary inventory, Printing portfolios and materials for demonstrations,
• Manages and observes both the assistants
• Appraise the assistants during the work assessment period.
• Ensure the cleanliness, safety, and smooth functioning of the workspace and apartments
• Leverage supplier/craftsman networks to secure dependable and cost-efficient solutions.
• Track and oversee facility-associated financial plans and expenditures.
• Stay updated with all rules, qualifications, and legal provisions

Procurement Duties:

• Acquire, assess, and bargain with vendors to secure the best prices, quality, and dispatch terms.
• Formulate and execute procurement plans that guarantee promptness accessibility of materials, tools, and solutions
• Carry out consistent market surveys to stay informed on price practices, suppliers, and new goods.
• Organize meeting within EBS, procuring needed stationery inventory, Printing portfolios and materials for demonstrations
• Other associated duty will also submit application

Qualifications

• Bsc in Finance, Accounting, Business Management, or a relevant field.
• At least 3 years of workspace leadership background with a robust financial profile
• Understanding with ERP (enterprise resource planning) operational structures.
• Solid understanding of finance reporting, financial planning, and predicting.
• Outstanding corporate, bargain, and analytical abilities.
• Capability to oversee various duty productively in a dynamic environment.
• Clear expression, bargain and people skills.
• Deep knowledge of stock management and cost-reduction plans.
• Competence in Ms office tools, especially Excel.
• Expertise in getting ready every month, every quarter, and yearly balance sheet and income statement.