Financial assistant at Malaria Consortium in Ondo

Objective

The objective of the consultancy is to offer finance assist to MC finance team on the ITN Marketing Project organized to be executed in Ondo state. Finance assist will be needed during the payments for the 2025 ITN marketing in Ondo state. Two (2) TA will be necessary to assist payment during the main Execution of the ITN marketing.

Specific Targets

The goal of the assist is to successfully carry out payments to the execution team and vendors in Ondo state during the ITN marketing initiatives during the period of August to October 2025. The finance assist will verify that every participant lists, vendors and bank account offered are accurate and valid and all recordkeeping necessary are provided by processes/Technical teams. Also, the finance assist will ensure names in payment plans offered to finance aligns with the data base provided by the technical teams.

Structured approach

• The structured approach for this task includes offering targeted finance assist to the State Financial officer throughout the 2025 ITN development and allocation marketing in Ondo State.
• The state possesses 18 LGAs, grouped into 2 business clusters. One Finance Assist Support will be allocated per cluster (covering approximately 9 LGAs each).
• Each support will assist payments for an estimated 4,000 – 5,000 marketing staff and over 20 vendors per cluster.
• Duties will comprise of recordkeeping evaluate, payment tracking, timetable project setup, and adherence supervising in partnership with the state financial officer.

Payments:

Organize payment plans and send to allocated Financial officer for payment, make sure that they are precise, no double / third party payment comprised and that the right people are being paid. Verify that every expenditures are well receipted and/or properly recorded following MC standard procedures, rules, and Finance contingency strategy. Execute any other tasks as may be allocated by appointed State Financial officer.

On a weekly basis Duty:

• Check in with financial officer and dotted line supervisors for pending recordkeeping that would enable accomplishment of outputs.
• Organize and send payment plans for cascade development sessions at LGAs.
• Evaluate assisting documents before entry to the country workspace for archive.
• Preserve and modify trackers for paid vs pending requests by activity and LGA.
• Track and accept all bills from suppliers and vendors, process bill authorisation forms and process payments with suitable authorizations.
• Help with Was unsuccessful payment tracking and adjustments.
• Produce on a weekly basis overview documentation of all finance initiatives.

Processes and Other Duty:

• Archive, scan, and file all finance documents making sure adherence with the MC finance documented guide submitting guidelines.
• Preserve a tracker for all payment documents and ensure they are sent to or received from Abuja.
• Assist audits by making necessary documents accessible.
• Help in asset spot checks and physical confirmation exercises.

Outputs:

• Participants, vendors, and facilitators are paid in accordance with the authorized programme financial plan and standard procedures/rules.
• Finalize and verifiable Payment plans of all development sessions and initiatives participants are readied for payment.
• Participants are paid prompt and all service issues settled within rational time.
• All databases are current for categories of staff paid.
• Proper scanning and submitting of all finance documents.
• On a weekly basis activity tracker and finance assist status documentation.
• Concluding overview documentation at the end of the 8-week task.

Responsibility:

• Directly responsible to the State Financial officer – Ondo State.
• Operationally answer to the Hub Accounting officer and State Programme Manager.
• Must protect privacy and follow MC's safeguarding and information security rules.

Anticipated Result:

A smooth and prompt accounting records and payment process across all 18 LGAs. Reduced errors and upgraded turnaround time in processing participant and vendors’ payments, with an estimated payment finalization period of no later than 12 days after the summary of each activity.

Consultancy Qualifications

• A graduate ideally with a Academic qualification in Finance, Accounting, Business Management, or any Community-related Science course.
• At least 2 years’ post-graduation expertise in similar positions
• Computer literate ideally at mid-tier rank–use of Excel and Word
• Outstanding numeracy, documented and spoken communication competencies.
• Exceptional attention to description and precision
• Capability to operate independently in an structured manner but within an combined team.

Note

• Candidates who do not follow this specification will be rejected.
• For this role, previous operating expertise with MC and in SMC are added advantages.
• Only Select applicants will be reached.
• Kindly note that applications will be examined on a rolling basis, and as a result, the process may finalize before the promoted due date. Therefore, early applications are highly inspired.
• Malaria Consortium does not accept or request payment during hiring process. We also would not accept hardcopy CVs; all applications should be sent through the above link.