Workspace Administrative assistant / PA at Ascentech Services Limited in Apapa, Lagos

Position Overview

We are looking for a highly structured, initiative-driven, and meticulous Workspace Administrative assistant / PA to assist our routine workspace processes and offer personal managerial assist to top level management The preferred candidate will oversee plans, manage information exchange, organize sessions, and ensure smooth workspace functioning while preserving secrecy and competence.

Primary duties

• Oversee the executive’s calendar, arrange appointments, assignments, and commute structured.
• Serve as the first point of reach out between the executive and internal/external participants
• Manage correspondence (emails, phone calls, memos) and prepare responses as necessary.
• Preserve workspace files, records, and databases with secrecy.
• Organize documentation, demonstrations, and other documents upon demand.
• Arrange and organize workspace managerial initiatives and ensure smooth processes.
• Track and order workspace inventory and oversee stock.
• Take session notes and check in on action items.
• Execute general clerical obligations which includes submitting, photocopying, and records entry.

Qualifications

• Bsc in Humanities, Workspace Management, or relevant field
• At least 3 years of expertise as a Administrative assistant, PA, or similar managerial position.
• Robust corporate and handling multiple responsibilities competencies.
• Competence in Ms office tools (Word, Excel, PowerPoint, Outlook).
• Capability to protect privacy and discretion at all times.
• Robust people skills and a specialist demeanor.
• Expertise operating in a dynamic or corporate environment.