Receptionist at Finny Integrated Services Limited in Rumuomasi - Port Harcourt, Rivers

Position Overview

The Front office/Office administrator will act as the first point of reach out for customers, visitors. The position includes coordinating front desk processes, offering managerial assist to the general processes of the organization, managing workspace logistics, managing information exchange, and making sure a specialist and well-structured work environment.

Primary duties

• Welcome and greet visitors, customers, and development participants in a specialist manner.
• Response, screen, and direct phone calls and emails to suitable staff.
• Preserve visitor and development presence records.
• Offer details about organisation solutions, development plans, and programs.
• Help with planning, managing, and documenting labor development and development programs.
• Assist project setup of development materials, handouts, and certifications.
• Oversee correspondence (letters, memos, emails, documentation) and preserve submitting operational structures.
• Organize workspace logistics which includes meeting structured, culinary service, and refreshments.
• Track and modify employees presence, depart records, and associated administrator documentation.
• Preserve a clean, structured, and specialist reception and work setting.
• Oversee stock of workspace inventory, development materials, and consumables; increase requisitions for replenishment.
• Ensure proper use and servicing & maintenance of workspace tools.
• Coordinate with vendors, service vendors, and facility management as necessary.
• Help in disseminating information on development plans
• Preserve reach out databases of customers, trainees, and associates.
• Assist promotion information exchange.
• Execute any other obligations that may be allocated to guarantee smooth workspace and development processes.

Key Traits:

• Courteous, specialist, and approachable.
• Initiative-driven and adaptable with robust plan.
• Dependable, meticulous, and well-structured.
• Capability to operate independently and in a collaborative environment.
• High level of secrecy and honesty and reliability.

Qualifications

Applicants should have an SSCE / GCE / NECO or OND certification with 2 years applicable professional background.