Adminstrative assistant at Stella Maris Schools in Abuja (FCT)

Role summary

We are seeking a in charge Adminstrative assistant to offer personalized secretarial and managerial assist in a well-structured and efficient timeframe. You will work on a one-to-one basis on a range of duty connected with chief executive’s operating life and information exchange.

Duties

• Being the point of reach out for general communications with their boss.
• Responding calls and routing them to the right person.
• Making commute structured for the executive officer they work for and keeping track of their itineraries.
• Organizing and planning sessions.
• Recording the meeting (if necessary).
• Conducting analysis and arranging data to stand for the top level management, which may comprise of directors, senior leaders, and panels.
• Organizing cost summaries.
• Executing financial recordkeeping duty.
• Managing memos, documentation, bills, and associated documents, which includes sensitive information.
• Keeping private information.
• Screening visitors and deciding if they should be allowed to meet with the senior leaders.
• Going through the incoming documents (memos, bills) and redistributing them.
• Workspace obligations which includes procurement workspace inventory and managing the submitting system.
• Managing and redistributing faxes and emails.
• Offering finalize managerial assist.
• Coordinating and recording the stock needs.
• Serving as a virtual support.
• Using engineering resources and software which includes the Ms office tools, especially text processing software and Excel spreadsheets.

Credentials

• Applicants should possess a Bsc in Business Management and Management or any other associated academic qualification.
• A associated accreditation would be assessed a plus
• Proven work expertise as a Adminstrative assistant
• Expertise in workspace management operational structures and standardized processes
• Should possess the ability to Using MS Workspace Resources and Google Calender.
• Must be Skilled in English, Diligent and Truthful
• Outstanding organisational and schedule control competencies
• Current with latest workspace gadgets and applications
• Task juggling skill and prioritize routine task volume
• Outstanding verbal and documented communications competencies
• Discretion and secrecy.