Adminstrative assistant at Motomedia Reflomax Limited (2 Openings) in Nigeria

Position Overview

We are looking for a highly structured and initiative-driven Adminstrative assistant to assist the CEO/MD. The preferred candidate will oversee sophisticated calendars, organize sessions and commute, manage private documents, and offer high-level managerial assist to guarantee effectiveness and performance in day-to-day activities.

Duties

• Offer managerial support to the MD
• Stand for the MD physically or virtually within and outside the country.
• Ensure availability and accessibility at all times.
• Guarantee alignment to and dispatch on key due dates/outputs by submitting application project coordination principles
• Co-ordinating initiatives with/for the Executive team
• Diary management of the CEO
• Organize and organize sessions/professional forums, both internally and externally.
• Project setup of schedules, booking arrangements and project setup of facilities.
• Supervise the record management and electronic submitting system of the CEO's workspace.
• Oversee commute logistics for the CEO & MD, which includes the reservation of flights and accommodation and coordinating visa qualifications.
• Offer external and internal brand communications processes to the organization and the workspace of the CEO.
• Take minutes of meeting at every meeting participated by the MD, process and show precisely.
• Extension of CEO Workspace regarding quality, image and room maintenance services guidelines.
• Protect the guard and secrecy of the information that is privileged to the workspace of the CEO.
• Formulate and/or preserve an workspace submitting system in addition to a status updates system
• Filter and Prioritize visitor visits
• Make sure employees and teammates possess all the necessary resources needed to attain their assignment
• Serve as a funnel for information between the MD and employees
• Offer Guidance to enhance productivity when necessary.
• Comprehend projects and timelines
• Check in with projects and timeline
• Get authorizations for payments
• You are necessary to be accessible to commute out of the state or country as required.
• Additionally, you are to carry out supporting duty as allocated.

Qualifications

• Bsc in Business Management, Secretarial Studies, or a relevant field.
• At least 5+ years of demonstrated expertise as an Adminstrative assistant, PA, or similar position.
• Competence in Ms office tools (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar).
• Outstanding corporate, schedule control, and handling multiple responsibilities abilities.
• Robust documented and spoken communication competencies.
• High level of discretion, honesty and reliability, and competence.
• Capability to operate under pressure and oversee contesting key focuses.
• Robust meticulousness and analytical abilities.