Finance Recordkeeping and Archiving Advisor at Society for Family Health (SFH) in Lagos

Role summary

This position will concentration on accounting records and archiving ePharma4FPs financial documents. He / She will help in the company, servicing & maintenance, and project setup of project finance records for both digital and physical archiving, making sure that supporting documents are properly stored and transferred to the SFH warehouse in Otta, Ogun State. This role plays a vital function in ePharma4FPs close-out stage, assisting to guarantee full legal adherence by safeguarding precise accounting records for future letter of recommendation and audits.

Job position

• Carry out routine check in on finance documents produced by project employees and HQ Accounting officer.
• Capture all Financial Documents for all financial record on the Project from the point of project launch.
•  Verify, using applicable checklist that the produced record/s for each transaction type is finalize and processed as appropriate. 
• Coordinate the indexing and cataloguing of each record to guarantee thoroughness and preparedness for archiving methods.
• Ensure the scanning of all indexed financial documents on the project into retrievable archiving media
• Maintain the archived documents in manner conducive for instant and future letters of recommendation.
• Distribute the archive documents possessing applicable units of the SFH finance unit on request.
• Transmit the project’s archived financial documents to the SFH Chief Workspace central archive facility on a every month basis and on request and in acceptable document structure.
• Supply the project’s hard copy financial documents to the SFH Warehouse – Otta and ensure storage is done in a conducive and record friendly requirement.
• Coordinate with suitable officers of the project to retrieve, supply, and oversee all produced financial documents on the project as at when necessary
• Verify that every documents are properly coded.

Qualifications

• Undergraduate Academic qualification or HND qualification in Accounting or relevant field of study
• At least 2 years operating expertise (NYSC welcoming) in an accounting position
• Good IT competencies and interest in submitting application electronic system to archiving.
• Genuine interest in record and in retaining records for posterity.
• Skilled in managerial standardized processes and project coordination competencies.
• Effective communication competencies to refer to and motivate variety of users.
• Meticulousness and precision.
• Logical approach to the work of recognition and classification.
• Good documented and spoken communication verbal abilities
• Good visual communication and people skills
• High sense of duty.
• Self-starter
• Organizing and organisational abilities.