Front office & Admin associate at Livestock Feeds Plc in Lagos

Role summary

As Busha scene changes into a physical workspace, we’re seeking a initiative-driven and highly structured Front office & Office administrator to oversee our front desk processes and offer complete managerial and workspace assist. This person will be the face of our company, making sure a warm greet for all guests while assisting internal teams with workspace synchronization, inventory, and events. You will collaborate with the People Processes team to produce a welcoming environment for customers and employees, while also managing workspace logistics, vendor connections, and daily business duty that assist the team’s productivity and well-being.

Managerial Assist:

• Offer routine managerial assist to the Human resources and Processes team.
• Preserve proper submitting operational structures for recordkeeping, bills, and records.
• Help with commute appointments, logistics, and planning internal/external sessions.
• Assist planning and synchronization of organisation-wide sessions and team initiatives.
• Assist the People Processes team with managerial obligations and ad hoc duty.

Workspace Synchronization:

• Track and guarantee promptness replenishment of workspace inventory and stationery.
• Organize with vendors for facility management and stock procurement.
• Preserve stock of workspace tools and inventory.
• Ensure workspace inventory are stocked and make buy requests as needed.
• Organize with service vendors (cleaning, internet, guard, etc.) to preserve smooth workspace processes.
• Organize workspace servicing & maintenance and repairs, coordinating with with vendors and making sure on-schedule finish.
• Help in the management of workspace tools and ensure proper functioning.
• Preserve and modify internal databases and records.
• Timetable and arrange session guest accommodations for within and outside the organization sessions
• Oversee incoming and outgoing mails, which includes sorting, circulating, and getting ready shipments.
• Organize schedules and minutes for sessions.
• Manage photocopying, scanning, and binding of documents.
• Execute other managerial obligations as allocated to guarantee productive workspace processes.

Event & Meeting Assist:

• Help in arranging and managing onsite events, development sessions, and team bonding initiatives.
• Offer practical assist before and during events to guarantee smooth implementation.
• Ensure meeting guest accommodations are clean, fully ready, and functioning with necessary resources.
• Expertise operating in a Financial technology or new venture environment
• Understanding with basic Human resources or workspace admin systems
• Event synchronization or vendor leadership background
• Capability to preserve discretion and manage private information