Operations support assistant at Mercy Corps Nigeria in Katsina

Duties Management:

• Read and possess a clear comprehension of the Mercy Corps Site Management Documented guide and all standardized processes.
• Assist in running workspaces and the capability and preparedness to step in when necessary
• Establishes and sustains suitable submitting operational structures for workspace correspondence. accept and dispatch mail.
• Assist that the workspace is run competently and responsibly, which includes organizing guests, cleaning, front desk officer obligations, and general reach out and communication link with outside agencies.
• Make sure that the workspace possesses sufficient workspace inventory.
• Assist the management of workspace consumables (workspace materials like stationery, cleaning & hygiene): that will comprise of collecting requests every month, preserving the inventory, and supervising the use.
• Make hotel booking arrangements for all travelers, both local and international, and make other applicable commute structured, which includes exchanging of greet pack and telephone with the incoming visitors.
• Make sure all logistics structured are made and communicated to MC visitors and employees.
• Evaluate hotel bills for those hotels with which Mercy Corps possesses an accord and organize payments.

Fleet Management:

• Lead MC vehicles as necessary for MC business.
• Follow all safety and information exchange procedures as per Mercy Corps rules and standardized processes.
• Coverage (Vehicle Coverage Agreement administration, agreement extension, and Requests)
• Managing Vehicle Registration (New Vehicle Registration, Equipping, Tracking, Marking and Agreement extension)
• Managing Servicing & maintenance/Servicing (Supervising routine vehicle checks, Standard procedure Vehicle Servicing,
• Supervising Fuel Management (Fuel Top-up Card Management, Documentation on Fuel Usage, Every month Fuel Private Mileage Status updates, and Generator.
• Log Sheet Management (Routine Supervising of vehicle Log Sheet, Evaluate of Vehicle Log Sheets, Status updates on
• Vehicle Log Sheets Every month to finance)
• Oversee Car Employ Solutions management (Agreement administration, Supervising of Car Employ vehicles and drivers in line with MCN Standard, Logistics Structured – Allocate Car Employ where needed, Process Payment, Servicing & maintenance of Response mechanism)
• Fleet Recordkeeping Management: Keep documentation for all vehicles

Warehouse Management:

• Accept goods and cross-check the quantity with the goods received notes.
• Preserve and ensure the inventory cards and bin cards in the Warehouse are current routine.
• Preserve and modify inventory release routine.
• Dispatch goods from the warehouse using suitable MC standardized processes, Store Release forms, Waybills.
• Do proper stacking of items in the warehouse to relieve the physical counting.
• Carry out every month physical counts of the items in the warehouse.
• Ensure the warehouse is clean and free from any infestation.

Assets Management:

• Help the Business operations manager in coordinating, tracking, tagging assets, and consistent stock,
• Help the Business operations manager in physical and statement matching of all assets, precise document keeping of all assets, donor assets, and exceptional items that require registration and movement tracking.
• Help in asset Registration in the MCN workspaces.
• Help in asset and consistent stock tagging.
• Asset Exit: checking in/out Mercy Corps-owned tools to approved employees using the standard Mercy Corps
• standardized processes and forms outlined in the Resource control Documented guide.
• Asset Movement: assist in filling asset movement forms.
• In charge of the prompt project setup of recordkeeping of any movement of assets in Mercy Corps data layouts.
• Physical Count: assist Carry out every quarter random asset arrival processing all site workspaces,
• Asset Tracking: preserve the inventory of Mercy Corps assets that are not checked out and in use.
• Asset Disposal: assist by making sure all lost, impaired, sold, and stolen (or other) items are properly documented in with an authorized Disposal Assets form.

Facility Purchase:

• Accept Real estate Selection Request/information.
• Real estate Lease Commencement Request (PLIR)
• Increase Real estate Selection Memo
• Process payment
• Managing lease agreements
• Lease agreements agreement extension.

Power/Energy:

• Diesel Management of generators by assisting, coordinating, and supervising diesel usage of generators, making sure no poor managing and storage, poor mechanical requirement of the generators, or overload conditions.
• Preserve Generator Log Sheets (running data records, fix, and servicing & maintenance)
• Preserve and track routine and documentation every month diesel and Consumables Buy Log.
• Preserve Diesel Stock and Generator Fix/Servicing & maintenance Master Accord agreement
• Ensure Diesel storage is allowed inside the country / regional law and ensure risk risk reduction for fuel stored against fire risk
• Track the warranty and assurance description of generators.
• Preserve and ensure Solar operational structures are up and running operationally and documentation any concerns to the manager.

Courier/Shipment:

• Engage the Service supplier for dispatch Solutions.
• Accept dispatch requests.
• Shipment tracking.
• Process dispatch Provider relations Payment.
• Evaluate and track the Courier Service Vendors agreement.

Others:

Carry out himself/herself both competently and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian purpose in Nigeria. Other obligations as allocated.

Qualifications

• A Academic qualification in a applicable business site is wanted.
• Three years of proven pushing expertise in an INGO.
• One year of expertise in Stock Management, Logistics processes, or workspace management.
• Robust planning abilities: capability to interact productively with international and national staff.
• Computer competencies on MS Excel, MS Entry, and MS Word programs.
• Previous expertise in fleet management.
• Must be a local with deep understanding and understanding with the zone of intervention.
• Fluency in both verbal and documented English is highly preferred. The capability to convey in Hausa is an added advantage.
• A readiness to commute throughout the project zones in the allocated Zone of Duty

Responsibility:

Responsible for Mercy Corps Site Procurement Documented guide, Site Resource control Documented guide, Fleet Management and Warehouse Management Regulatory framework Standard procedures and other in-country rules and standardized processes inlogistics and procurement management as well the MC Code of carry out regarding procurement initiatives and MCConflict of Interest regulatory framework.