Administrative assistant at the African Union (AU) in Abuja (FCT)

Objective of Position

To offer secretarial and clerical aid offerings to the allocated manager or Department for its efficient functioning.

Main Processes

• Delivers prompt business assist
• Executes business initiatives as planned and documentation.
• Helps in the check in on logistical structured, activity execution and offering of status reports..
• Liaises productively with within and outside the organization participants.
• Follows up meeting decisions and correspondence results and ensure their execution.
• Arranges standard procedure workspace information exchange and helps in organizing data and information for status updates purposes.
• Helps in the formation, advancement and servicing & maintenance of document and retrieval operational structures
• Follows up on offering and servicing & maintenance of workspace facilities and materials.

Specific Duties

• Types and proof reads documents, documentation, correspondences, messages, queries, etc as may be necessary by allocated supervisors; 
• Outlines responses to standard procedure correspondences for the signature of the supervisors; 
• Receives guests/visitors/employees and delivers them with basic information on applicable concerns and standardized processes;
• Sustains a proper submitting and recording system for all incoming and outgoing correspondences and documents; 
• Responses and screens telephone calls/E-mail messages and ensures check in with supervisors and associates; 
• Keeps an current diary of assignments for supervisors and other lead personnel of the division; 
• Keeps tools in use in good requirement and documentation on faults for servicing & maintenance and other necessary action;
• Delivers daily standard procedure managerial aids to various work units of the allocated Department / Division / Units 
• Executes reception solutions where necessary
• Executes any other applicable responsibility/duty allocated

Necessary Competencies:

• Good computer competencies, which includes outstanding document editing, competence with e-mail and internet applications expertise in using program which includes MS Word, Excel and Power Point
• Sound organizing and coordination abilities 
• Good people skills
• Clear expression capability both orally and in drafting
• Competence in one of the AU formal operating languages (French, English, Portuguese, Arabic or Spanish) and  fluency in another AU language(s) is a plus

Executive guidance Skills:

• Conceptualizing others...
• Adaptive schedule
• Risk Consciousness and Adherence

Core Skills:

• Collaboration and Partnership;
• Responsibility consciousness and Adherence
• Learning Onboarding
• Sharing information Transparently

Operational Skills:

• Trouble shooting;
• Role understanding Exchanging
• Assignment Attentive;
• Ongoing development Consciousness;

Languages:

Competence in one of the AU operating languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is compulsory and fluency in another AU language is a plus

Tenure Of Assignment

The assignment will be made on a consistent term agreement for a period of three (3) years, of which the first twelve months shall be assessed as a probationary period. Thereafter, the agreement will be for a period of two years sustainable, subject to acceptable effectiveness and outputs.

Compensation

Indicative basic remuneration of US$ 12,834.00 (GSA4 Step 1) per annum plus other associated entitlements e.g. Post modification (57% of basic remuneration), Housing benefit US$ 16,813.00 (per annum), and education stipend (100% of tuition and other education-associated expenditures for every qualified reliant up to a maximum of US$ 10,000.00 per child per annum), for internationally hired employees and a maximum of $3,300 per child per annum for locally hired employees.

Note

• Applicants finalize their profile using the African Union Resume template, which is compulsory
• Download English Resume here
• Download French Resume here
• Applicants should fill out the Resume correctly and upload it to the "Resume" tab of their profile.
• Only applicants who meet all role expectations and are selected for interviews will be reached.
• Deliberation will be provided only to those applicants who possess provided a fully finished online application with a CV (Resume), an African passport, and the necessary academic credentials, which includes Diplomas (Bac+2), Bachelor's degrees (Bac+3), Master's degrees (Bac+5) and any applicable certification in line with the specialization.
• The African Union is an fair access company, and female applicants are firmly inspired to submit application.
• Applicants from least acted on behalf of countries inside the African Union are firmly inspired to submit application for roles that suit their profiles. These countries comprise of: Algeria, Angola, Cape Verde, Central African Republic, Comoros, DR Congo, Egypt, Equatorial Guinea, Eritrea, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Mauritania, Mauritius, Morocco, Namibia, Sahrawi D.R., Sao Tome and Principe., Seychelles, and Somalia.