Admin associate at EngenderHealth in Nigeria

Position Overview

The Administrative associate is in charge of preserving the workspace clean and appropriate for use and offer support to the administrative team to guarantee smooth functioning of the work setting. In addition, the employees is anticipated to offer refreshments to administrative team members and ensure operating requirement of allocated tools and machineries.

Crucial Processes

• Will be the first to arrive at the workspace and ensure the cleaning solutions achieve all cleaning and dusting prior to employees arrival to the workspace. Will also make sure that the cleaning solutions execute consistent workspace especially before, during, and, at once after sessions.
• In charge of directing the cleaning of all EngenderHealth Inc. Nigeria workspace items – furniture, tools, the workspace, etc. and making sure they are usable.
• In charge of coordinating small expense fund buys and keeping the records accordingly.
• In charge of offering EH Nigeria employees with necessary stationery and consumables.
• In charge of carrying out spot checks on EngenderHealth Nigeria assets.
• In charge of periodic stock asset check as appointed by the company.
• In charge of supervising asset site and making sure adherence by employees.
• In charge of preserving the appointed submitting system (e-copy and hard copies as appointed) for all administrator, Human resources, and procurement files.
• In charge of carrying out procurement methods as appointed by the Procurement and administrative Manager
• In charge of processing payment for all vendors who possess finished dispatch and provided a accurate bill.
• In charge of preserving the administrator store records and documents in an audit prepared manner.
• In charge of ordering workspace inventory
• Preserving workspace operational structures
• Vendor and vendor management to guarantee on-time supplies
• In charge of refreshment servings during sessions, and for formal guests visiting the workspace during operating hours.
• Organizing employees commute and accommodation
• Coordinating workspace posts and courier
• Documentation any tools/furniture servicing & maintenance needs to the Procurement and admin Manager.
• Keeps updated document of refreshments and cleaning inventory (tea/coffee, sugar, toiletries, water, etc.).
• Makes sure enough inventory of refreshment and cleaning inventory are on hand, and requests/procures new inventory without delay.
• Serve as courier for any delegated responsibility both within EngenderHealth and to collaborating organizations.
• Help in the packing of materials for dispatch.
• Manages the cleaning and guard solutions.
• Executes other associated duty as allocated by manager.

Qualifications

Academic qualification from a higher education institution. At least (2) two years in associated zones and expertise with NGO’s is advantageous.